Tips For Maximizing Your CMMS Software

Ever wondered if your CMMS software is being used in the most efficient way possible? You’re not alone. It’s important to use these systems as efficiently as possible, because they can be very costly to maintain.

Here are a few tips for maximizing your CMMS software:

  1. Streamline Data Entry By Using Templates And Macros

Because CMMS software is designed to automate certain tasks, some manual data entry processes can get easily overlooked.

One way of managing this issue is through the use of templates and macros that streamline your workflow and save you time in the long run. For example, if a regular task involves changes to an equipment list – say update a serial number or other inventory management information – then create a macro with all the necessary fields, which would allow you to make updates quicker.

The same could be done with any type of recurring change or new process entered into your system regularly such as adding assets when they are purchased or entering inspection results from routine inspections on structures like roofs etc.

  1. Use Resources Provided By Vendors

You can access many online resources for your CMMS software. Some of the best ones come from the vendor themselves. So make sure you check out what they have to offer as well.

You may find free courses on how to use their system or other informational materials like brochures and marketing pieces. There’s also a good chance that there is a customer service email address you can contact with any questions about learning more about the product.

  1. Audit Work Orders And Boost Processes

Check the quality of your business KPIs to see if there are any areas for improvement. This includes metrics such as production yield, scrap rates, return on assets (ROA), profit margins or utilization rates.

If you find something that needs refining in these areas, then it is best to do so now before a potential crisis point crisis arrives. This is where damage cannot be undone easily without severely impacting other aspects of the company’s operations.

Also, analyze past data related to how well employees have been able to complete tasks within specific timeframes when using software similar to CMMS systems. This will provide valuable insight into what can be improved upon in order for staff members to continue working at an optimal capacity.

  1. Work On Capital Planning

This is a time-consuming process, and one that can be difficult to justify in tight economic times. But it’s important for ensuring proper maintenance of your plant capital assets over the long haul.

Deferred or inadequate planning will lead to higher costs when replacement parts are needed sooner than anticipated, delays in project execution due to lack of required resources (such as tools), and increased risk of accidents and injuries from equipment failures caused by improper operation.

  1. Note Key Measurements

Measurements are an important part of the maintenance process. The CMMS should be able to identify which measurements are necessary and how often they should be recorded. Recordings allow you to review your performance over time, as well as make adjustments if needed.

Some examples of key measurements include: speedometer readings, tire pressure (the CMMS tracks this for some vehicles), engine oil level and brake pad wear indicators. These numbers will vary from vehicle to vehicle but it’s good practice to record them all in case there is a need for comparison or diagnosis later on down the line.


Hopefully, this article has been helpful and will help you in maximizing your system’s efficiency as well.

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